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EUSAR 2010 Paper Submission Guidelines 

Paper Submission Instructions 

Authors are requested to submit their paper electronically through the online submission interface  not later than 30 October 2009

Paper Topics

Paper formatting guidelines

Paper submission procedure

The paper submission procedure will be managed via EDAS (Paper submission management System)

·      Logging in to EDAS

·       Registering your Paper

·       Submitting and Uploading your Paper

·       Download the copyright form

·      Download the EUSAR 2010 template  (includes LaTeX + doc + odt templates)

Submitted papers must contain unpublished material. Manuscripts must be submitted in electronic form only. The accepted electronic file format is Portable Document Format (PDF). When transmitting their paper, authors of accepted papers are considered to have read and accepted the Copyright policy (Copyright Agreement.pdf) .


There will be awards for the Best Paper, Best Poster and three Best Students contributions. For the Student Awards the paper must not exceed two authors and the first author must be a student or a PhD student. During the registration process this circumstance has to be highlighted, if the paper is submitted for the Student Award. The five awards will be presented on the last day of the conference.

At least one full registration is required per paper. Inclusion of accepted papers in the conference proceedings CD-ROM is conditional upon receiving payment for at least one full registration per paper latest by 15 March 2010. 

Paper formatting guidelines

Important note: The total length of a paper must be a t least 2 pages but should not exceed 4 pages. Papers exceeding 4 pages will not be considered, regardless of the technical quality.

It is recommended to use the EUSAR 2010 Paper Template  for preparing the manuscript. 

If you decide not to use this template, the manuscript must be compliant with the following paper formatting rules:

·       The page format must be A4 (21.0 cm × 29.7 cm);

·       The paper must be typed using two column layout with single line spacing;

·       Use Times New Roman font, the text must be at 10pt with a line spacing of 12pt, the paper title 16pt, the section title 14pt, and the subsection title 12pt.

·       The paper abstract should not be longer than 100 words.

·       The paper must contain complete contact information of at least one of the authors (postal Address, phone, fax, and e-mail)

·       Figures, tables and equations must have separate sequential numbering

·       Captions must be centred, and placed above tables and underneath figures

·       Do not number pages, and do not use footnotes

·       MS Word users: Embed all tables, charts, figures and images within the text

·       Submit your paper as unprotected pdf file only

We must be able to print your paper once it is submitted. Due to the large variety of systems available for formatting papers and producing PDF files, printing is not always possible for some systems. To maximize the chances that your paper will print correctly, please use only standard printer fonts (e.g., Times New Roman 10pt – for LaTeX user use \usepackage{times}). The use of standard printer fonts is strongly preferred over TeX fonts, if possible. (you can download the PDF Creator: or the PDF Acrobat Reader ).

The paper must be able to print clearly on standard black-and-white printers. Reviewers will not view your paper in colour, and the final version of all accepted papers will be published in black-and-white in the conference Proceedings, but in colour on the conference CD-ROM.

Paper submission procedure using EDAS

Logging in to EDAS

·       Using EDAS requires logging in first. If you already have an account, enter your email address (or your numeric EDAS ID#) and password in the fields on the form on the EDAS home page.

·       If you do not know whether you have an account on this EDAS system, try entering your email address or name. EDAS will check for your account and let you know whether it knows about you.

·       If you have an account but have forgotten your password, leave the password field blank, and EDAS will mail your password to you.

·       If you do not yet have an account on the EDAS system, click on the link there to "create your new user account". Fill in the resulting form and then click on the "New User" button there. Mandatory fields are listed in red; optional fields are listed in black. The password for accessing the EDAS system will be sent to you via email. Once you receive your password, you should return to EDAS and log in. 

Registering your Paper

·       After logging in to EDAS, you will see your overall EDAS system homepage. Find and click on "EUSAR 2010" among the list of conferences accepting submissions. To begin the process of submitting your paper, click on "Submissions and management" for "EUSAR 2010". This will bring you to the EUSAR 2010 EDAS homepage.

·       You should then see the web form for registering your paper submission. Fill in the form:

      • Enter the name of the first author, then later on you will have to add all the co-authors. Enter each author using either their EDAS identifier or their last name. Each author must be registered in EDAS; if an author is not yet registered in EDAS, you will be prompted for the information to register them. You must also select one of the authors to be the correspondence author.
      • Enter the title and abstract of the paper.
      • Select the topics from the list of paper topics that best classify your paper (1 to 3 selections possible).

·       Once you have filled in all information for your paper, click on the "Submit" button at the bottom of that page. This will show you a page that acknowledges your paper's registration. 

Submitting and Uploading your Paper

·       After registering your paper submission, you must upload your actual paper.

·       To upload your paper right after registering your submission, simply follow EDAS instructions on the acknowledgement page.

·       Alternatively, you can upload your paper later from your EUSAR 2010 EDAS homepage. From there, you can upload your paper by clicking on the icon in the line that shows your paper's listing, or via ftp, or email as per instructions on that page.

·       After you return to your EUSAR 2010 EDAS homepage, you will see your uploaded paper. If you click on the paper number, you will see the paper details. If you click on the paper under "Manuscript", you will see the PostScript or PDF version that you uploaded.

·       From your EUSAR 2010 EDAS homepage, you can see the status of your paper. Initially, when you are registered but yet to upload your paper, EDAS will show the status as to show that no version of your paper PostScript or PDF file has been uploaded yet. After your paper has been uploaded, the status will change to indicate that the paper is under review. 

Revising your Paper or Account

·       After you have submitted your paper, you can revise your submission at any time before the submission deadline of 23:59 PM EST, 30 October 2009.

·       To revise your submission, go to your EUSAR 2010 EDAS homepage. Just upload a new PostScript or PDF version the same way you did already for the previous version.

·       To revise your paper, please use the procedure here to upload the new revised version of your existing registered paper. Please do not instead register and submit the new version as if it were a separate new paper, since this will duplicate the paper registration records.

·       You can also revise your own EDAS account information from your EUSAR 2010 EDAS Homepage. To do so, clilck on the link at the top to edit your profile.


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