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Paper Submission 

Instructions for Authors 

Instructions for Authors (Oral and Poster Presentations)

Important Information for Oral Presentations

Dear WC2009 2009 speakers,

It is our great pleasure to welcome you as a session speaker to World Congress 2009 in Munich. In order to ensure a smooth course during "your" session, we kindly ask you to consider the following instructions:

The time slot for each presentation is 15 minutes for regular presentations, 15 or 30 minutes for invited talks and 30 minutes for keynote and plenery speaches. 
Session chairs have been instructed to rigorously enforce the schedule, i.e., to strictly obey the length of a presentation. We kindly ask you for your understanding and for your cooperation in keeping the schedule.
Be at the room of your session 15 minutes before session start, so that you can meet your session chairs and the other speakers in advance.
A video projector and a notebook (Fujitsu-Siemens LIFEBOOK E8210 - Resolution 1024x768; 4:3) will be available in all conference rooms. The use of personal notebooks has to be announced in advance in the Media Check Room Hall 12a!

Please bring your presentations on a USB memory stick or CD-ROM in MS-Power Point or Adobe PDF format to WC 2009 and submit it in the Media Check Room (Hall 12a on the first floor of ICM Congress Center) at least 1 hour prior to your speach!

The entrance to the Media Check Room will be possible for World Congress 2009 paper presenters only.

In order to avoid any problems with your presentation please make sure that it fulfills the necessary requirements for the following software:

MS Office Version 2007 Standard (Word, Excel, PowerPoint)
WindowsMediaplayer 11
Adobe Acrobat Reader 8

Video Codecs:

  • Windows Standard Codecs
  • DivX, XviD - FFDShow 17.02.2005 Alpha
  • MPEG
  • Quicktime Codec
  • Real Codec

Audio Codecs:

  • Windows Standard Codecs
  • OGG Vorbis
  • AC3 1.01.a RC5


Important Information for Poster Presentations

When preparing the Poster, presenters should have in mind the objective of capturing the interest of attendees to the work that is being presented. The quality of the presentation stimulates the attention from the audience, and improves the overall satisfaction of the community attending the conference. Use an appropriate font size allowing posters to be readable by delegates 1.5 m away.

The poster message should be clear and understandable without oral explanation. Further, we would like to call the attention of poster presenters to the following items:

  • Each poster board is marked with the a poster ID-number. Please find your poster ID-number in the final Program (printed or PDF version). Pinboards will be marked with the poster ID-numbers.
  • Authors are requested to use only the boards corresponding to their posters.
  • Posters should be put on the board until 12:00 h of the day of the poster presentation.
  • Posters should be fixed to the poster board using pins which will be provided on site.
  • Authors are required to stand by their posters during the whole poster session in the afternoon (17:00 - 18:45), and to remove their posters from the boards latest after the lunch break on Saturday, September 12, 2009. Posters left on the boards after that, will not be remitted by the organisers.
  • The area you will have to your disposition will be approx. 95 cm x 238 cm ( width x height ).
  • We recommend to produce a poster in A0 size (approx. 84,1 cm  x 118,9 cm).



Springer Science + Business Media will index all papers of the congress proceedings at SpringerLink, ISI proceedings, Google, etc. Furthermore inquiries have been made for INSPEC, Scopus (service by Elsevier), Medline, Pubmed

Congress proceedings

Proceedings of the congress on CD/DVD will be available when the World Congress 2009 opens.

Congress registration policy

According to the congress registration policy, each accepted WC2009 paper must have at least one registration attached to it before June 2, 2009 in order to be included in the congress proceedings. 


Authors must accept the copyright conditions which will be given on the Congress Website. 

General Policies and Requirements for the submission of Papers

All papers must be original work. Presenting authors will be required to register for the congress by June 2, 2009 in order for their paper to be included in the proceedings  (see deadline below). All papers will be peer reviewed by the Scientific Committee, which reserves the right to accept and reject abstracts for inclusion in the program. Track Chairs will communicate with authors regarding minor changes. Papers will be grouped by tracks and topics. Please indicate the track most suitable to your abstract. Please note this does not guarantee that your abstract will be grouped within this track in the final program.

Only the presenting author's details will appear in the printed Scientific Program. However, the paper title, author list and affiliations will be published as submitted on the CD-ROM.


Sponsors International Organization for Medical Physics International Federation for Medical and Biological Engineering International Union for Physical and Engineering Sciences in Medicine Deutsche Gesellschaft für Medizinische Physik European Federation of Organizations in Medical Physics Verband der Elektrotechnik Elektronik Informationstechnik Deutsche Gesellschaft für Biomedizinische Technik im VDE
Impressum | © 2010 VDE Verband der Elektrotechnik Elektronik Informationstechnik e.V.