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ECOC 2009 

Instructions for Authors 

Instructions for Authors (Oral and Poster Presentations)

Important Information for Oral Presentations

Dear ECOC 2009 Speakers,

It is our great pleasure to welcome you as a speaker to ECOC 2009 in Vienna. In order to ensure a smooth course during "your" session, we kindly ask you to consider the following:

The time slot for each presentation is 15 minutes for regular presentations, 30 minutes for invited talks and 60 minutes for Tutorials. 
Session chairs have been instructed to rigorously enforce the schedule, i.e., to strictly limit the length of a presentation. We kindly ask you for your understanding and for your cooperation in keeping the schedule.
Be at the room of your session 15 minutes before session start, so that you can meet your session chairs and the other speakers in advance.
A video projector and a notebook (Fujitsu-Siemens LIFEBOOK E8210 - Resolution 1024x768; 4:3) will be available in all conference rooms. The use of personal notebooks has to be announced in advance in the Media Check Room Hall E559, Level OE!

Please bring your presentations on a USB memory stick or CD-ROM in MS-Power Point or Adobe PDF format to ECOC 2009 and submit it in the Media Check Room (Room E559, Level OE in the Austria Center) at least 1 hour prior to your talk!

The entrance to the Media Check Room will be possible for ECOC 2009 paper presenters only.

In order to avoid any problems with your presentation please make sure that it fulfills the necessary requirements for the following software:

MS Office Version 2007 Standard (Word, Excel, PowerPoint)
WindowsMediaplayer 11
Adobe Acrobat Reader 8

Video Codecs:

  • Windows Standard Codecs
  • DivX, XviD - FFDShow 17.02.2005 Alpha
  • MPEG
  • Quicktime Codec
  • Real Codec

Audio Codecs:

  • Windows Standard Codecs
  • OGG Vorbis
  • AC3 1.01.a RC5


Important Information for Poster Presentations

When preparing the poster, presenters should have in mind the objective of capturing the interest of attendees to the work that is being presented. The quality of the presentation stimulates the attention from the audience and improves the overall satisfaction of the community attending the conference. Use an appropriate font size allowing posters to be readable by delegates 1.5 m away.

The poster message should be clear and understandable without oral explanation. Further, we would like to call the attention of poster presenters to the following items:

  • Each poster board is marked with a poster ID-number. Please find your poster ID-number in the final Program (printed or PDF version).
  • Authors are requested to use only the boards provided for their poster.
  • Posters should be put on the board by 12:00 h of the day of the poster presentation.
  • Posters should be fixed to the poster board using pins which will be provided on site.
  • Authors are required to stand by their posters during the whole poster session on Wednesday, September 23 (16:45- 18:30), and to remove their posters from the boards after the lunch break on Thursday, September 24, at the latest . Posters left on the boards after that will not be returned to the authors.
  • The area you will have to your disposition will be approx. 95 cm x 238 cm (width x height).
  • We recommend to produce a poster in A0 size (approx. 84,1 cm  x 118,9 cm).



The proceedings will be published by VDE Verlag and will also be available on the IET Inspec Journal and IEEE Conference Management Publications Program (CPP) and IEEE Xplore®.

Congress Proceedings

Proceedings of the congress on CD/DVD and USB memory sticks will be available for all ECOC 2009 registered conference delegates when the ECOC 2009 opens.

Congress Registration Policy

According to the conference registration policy, each accepted ECOC 2009 paper must have at least one registration attached to it before July 7, 2009 in order to be included in the congress proceedings. 


When submitting their papers, authors accept the VDE-Verlag Copyright Agreement.  

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